EVENTS

The Glencairn Swim Run is a fully serviced stage race.

There are two events of different distances catering for Swim runners of different abilities:

THE TADPOLE

DAY 1

8KM RUNNING

4 SWIMS

(not longer then 300m at a time)

DAY 2

8KM RUNNING

4 SWIMS

(not longer then 300m at a time)

THE TOAD

DAY 1

20KM RUNNING

4 SWIMS

(not longer then 300m at a time)

DAY 2

15KM RUNNING

4 SWIMS

(not longer then 300m at a time)

ENTRY FEE

We have two options available to our Swim runners:

Full Package - R 2150.00 per person

WHAT DOES IT INCLUDE:

• 6 meals: including supper Friday and lunch on Sunday

• 24 hour tea table

• Fully serviced race village including bar, chill zone & charging station

• Event garment

• Tent and mattress (Only full package with Glencairn tent. Full package with own tent will get an allocated site and access to all ablutions)

• Event medal

• Permanent ablutions (Hot showers and airy flushing  toilets)

• Medical and doctor support

• 24 hour security

• Water tables (one per day)

• Post Swim run activities & entertainment

• Awesome trails and dams and a race village experience that one can expect from a “2c” event

• Some of the most beautiful scenery in Southern Africa

Outside Stay Package - R1 950.00 per person

WHAT DOES IT INCLUDE:

• 6 meals: including supper Friday and lunch on Sunday

• 24 hour tea table

• Fully serviced race village including bar, chill zone & charging station

• Event garment

• Event medal

• Permanent ablutions (Hot showers and airy flushing  toilets)

• Medical and doctor support

• 24 hour security

• Water tables (one per day)

• Post Swim run activities & entertainment

• Awesome trails and dams and a race village experience that one can expect from a “2c” event

• Some of the most beautiful scenery in Southern Africa

Supporters Package - R 1700.00 per person

Supporters/Children packages are available for all the great people coming to support their friends and family. The supporter package costs R1700 (see below what it includes). You can book your supporter/child package online by adding it to your runners entry. You will be required to book in order to receive your village band. Anyone without a band will not be allowed meals. There will also be the option of meals only and no accommodation and these meal tickets can be purchased at the event through Underberg School.

*Please note that the supporter/child will share a tent with their runner. If there is more then 1 supporter or child per runner then an additional tent will be supplied to that “group”.

*Spots are limited

WHAT DOES IT INCLUDE:

2 NIGHTS ACCOMMODATION: We will supply supporters with their own tent and mattresses. You welcome to share tents should you wish. The tents are plenty big enough for two adults. (2.4m x 2.4m)

6 MEALS: Your supporter’s package includes all meals including Friday supper and Sunday lunch.

SHOWERS & TOILETS: Glencairn has proper showers with hot water guaranteed 24/7. Plenty of real, airy, flush toilets are a permanent fixture at Glencairn so there is no need for you to start practicing to hold your breath!

CHILL AREA: The main barn at Glencairn will act as the chill area. The pub, 24hr tea and coffee station and the relaxation lounges will be found in this area. This will be the hub of the race village and various post run activities will happen in or around this area. The supporters package will allow you to enjoy this area with the runners.

POST RUN ACTIVITIES & ENIRTAINMENT: Join a game of ultimate frisbee and enjoy sundowners listening to a live band.

DOCTOR: There will be an on-site doctor should you need to see him.

CHILD CARE DURING THE RUN: We will have someone looking after the children while his/her parents are running.

24 HOUR SECURITY 

REMEMBER: Please don’t forget to bring your own towel, favorite pillow and a warm sleeping bag. Or better still a sheet and duvet. Remember you in the berg so things can get chilly.

SUBSTITUTIONS

If you are no longer able to take part in the event you can substitute your entry to someone else. There is a R150 admin fee for substitutions. Online substitutions will close on Friday 5th October. You can then do on-the-day substitutions at Glencairn for a fee of R200.

WHAT YOU NEED TO KNOW:

• IMPORTANT: Make sure the person to receive the substitution has an account on Entry Ninja, and ensure you know the email address they use to log in.

• Note: If they do not have an account you will be prompted to create one during the substitution process!

• Either team member can enter the substitution application details

• The cost is R300 per substitution

• Credit card and EFT payments will be accepted for the substitutions

• You can come back to pay later, or pay immediately when you do the substitution

• Please do not assume the substitution is complete until payment has been made and the Substitution Confirmation email has been received

TO MAKE THE SUBSTITUTION FOLLOW THESE STEPS:

• Go to Entry Ninja

• Log in using your email & password (alternatively using facebook or google).

• Click on your name – top right corner of the screen.

• In the dropdown menu select “My Entries”.

• A list of your entries will be displayed

• Select “detail” for your entry – this will load an overview of your entry.

• In the members table, on the right you will see a substitute button.

• Clicking the substitute button will open the “Substitute member” page.

• Enter the email of the person who is going to receive the entry.

• Save.

• You will be redirected back to your registration overview page – not the message at the top of your screen: “Substitution added to change list. Please click ‘confirm changes’ in your changes overview.”

• Click on the changes overview or scroll to the bottom of the page where you will see the Confirm changes button

• Once you are sure that the information is correct click Confirm changes, if for any reason the information is not correct you can withdraw the substitution.

• You will be redirected to the payment page where the substitution fee can be paid.

• If you have any questions, please contact admin@glencairnswimrun.co.za or support@entryninja.com alternatively talk to one of the support using the live chat